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Turning Down a Job Interview

Turning down a job interview ought to be finished in a cordial and well mannered method. We present you easy methods to write a courteous e mail to refuse an interview and supply invaluable recommendations on easy methods to correctly decline an interview.

Illustration of laptop with letter reading "job interview" and red cross across words

When is popping down a job interview the best factor to do?

Throughout a job search it could appear counter-productive to reject a job interview however there are a variety of causes when declining an interview is the best option to make.

  • you’ve carried out thorough background analysis into the corporate and you discover that you’re not snug with their values and tradition
  • your organization analysis has raised critical questions in regards to the firm’s monetary sustainability and it will be dangerous to just accept a job there
  • you’ve reliably discovered that staff on the firm are sad
  • you’ve came upon extra in regards to the job alternative and notice that you’re a poor match with the place
  • the working situations corresponding to work shifts and hours are incompatible along with your private life or the pay is non negotiable and insufficient
  • you’ve decided that the corporate’s location is an issue – it will be too lengthy a commute or not simply accessible for you
  • you’ve decided that taking this job interview may put your present employment in danger
  • you’ve been supplied a job that you simply really feel is best suited to you

5 high recommendations on turning down a job interview

1. Make sure of your determination to reject the interview

Be sure to are usually not leaping the gun and denying your self the chance of discovering out extra in regards to the firm and job.  Be assured that your causes for turning down a job interview are legitimate. Take a while to think about the state of affairs earlier than you ship an e mail to refuse the interview. Can your considerations maybe be addressed through the job interview?

In case you are in any respect uncertain of whether or not or to not interview for the job, slightly take the interview. If nothing else it can present an excellent studying expertise and a chance to observe your interviewing expertise.

2. Be well mannered

In case you are assured that turning down the interview is the best determination then preserve your communication well mannered {and professional}. Sustaining a optimistic relationship with the corporate is in your finest pursuits.

3. Be immediate

It’s well mannered {and professional} to show down the interview as quickly as you’re fairly certain about your determination. Be respectful of individuals’s time and priorities and let the corporate know as quickly as potential that you’re not accepting their invitation to an interview.  This additionally opens up alternatives for different job candidates.

4. Preserve it quick, candy and easy

Write a concise and honest e mail that articulates your remorse for any inconvenience your determination might trigger. You do not want to offer a particular purpose for turning down a job interview and it’s higher to keep away from doing so.  Your purpose might come throughout as essential of the corporate or be perceived as devaluing the job alternative. Offering particulars can complicate what ought to be a simple course of.

5. Ship your e mail to the best contact

Be sure that you deal with your e mail to the first contact on the firm. This may very well be HR, the recruiter or a supervisor. If multiple individual is concerned within the hiring course of ship separate emails to each.

Easy methods to reject an interview e mail examples

The only technique to flip down a job interview is by way of e mail. By no means ship a textual content message as this may make you look unprofessional.

Instance 1 – Electronic mail to refuse an interview

Topic: Invitation to Interview for Job Title on Date

Pricey Mr Jones

Thanks for contemplating me for the place of Job Title and alluring me to an interview with Firm Title. Nevertheless I remorse to tell you that I’m withdrawing my job utility and should decline this chance.

I respect your time and consideration.


Your Title

Electronic mail and speak to quantity

Instance 2

Topic: Interview for Job Title – Your Title

Pricey Mrs Smith

Thanks for inviting me to an interview for the Job Title place and the chance to be taught extra about Firm Title. I respect your time and consideration.

Nevertheless as a result of current adjustments in my circumstances I’m withdrawing my job utility and I’m unable to just accept your invitation to an interview.

Thanks once more and I want your organization each success going ahead.

Greatest Regards

Your Title

Electronic mail and telephone quantity

Instance 3

Topic:  Your Title – Job Interview Invitation

Pricey Mr Henry

Thanks for contacting me relating to an interview for the Job Title alternative at Firm Title. Whereas I tremendously respect your time and consideration, I’m now not obtainable for this place.

I apologize for any inconvenience this will likely trigger and thanks once more on your consideration.


Your Title

Electronic mail and speak to quantity

If you don’t obtain a response to your e mail it’s advisable to comply with up with a telephone name to make sure your message was acquired.

What ought to I say in the event that they ask for a purpose for turning down the interview?

If the corporate follows up your e mail with a name to search out out why you’re declining the interview, you’ll be able to reply with a normal assertion corresponding to:

“My circumstances have modified, making it essential to say no the interview presently”

“I respect your time and consideration however I’ve re-focused my job search elsewhere”

“I’ve re-evaluated my profession choices and I’m withdrawing my job utility at this level. I apologize for any inconvenience”

Most hiring managers is not going to press you additional about your causes for turning down a job interview and shall be grateful that you simply knowledgeable them promptly and politely of your determination.

Example of email turning down a job interview

Turning down a second interview

You might have gone by the primary spherical of interviews and you’ve got determined in opposition to the corporate and the job.  You might have rigorously thought-about all the data you now have and have decided that this isn’t the best alternative for you.

As soon as you’re 100% certain that you simply wish to flip down a second interview it’s well mannered to take action promptly. Electronic mail is an acceptable method of contacting the corporate.

Instance Electronic mail – turning down a second interview

Topic: Your Title – Second Job Interview for the Job Title Place

Pricey Ms Inexperienced

Thanks for inviting me to an extra interview for the Job Title place with Firm Title. I’m grateful on your ongoing curiosity in my job utility.

After cautious deliberation I’ve determined to withdraw my utility and respectfully decline your invitation to a second interview.

I loved assembly you and I respect your time and consideration. I want you and Firm Title each success sooner or later.


Your Title

Electronic mail and speak to quantity

Easy methods to settle for a primary interview invitation

Your e mail reply to an interview invitation ought to be well mannered, immediate and gracious. Glorious examples of a response to an interview schedule e mail

Easy methods to settle for a second interview request

In case you are invited again for a second interview and wish to attend, reply with a well mannered {and professional} e mail to formally settle for.

Second Interview Acceptance Electronic mail Pattern

Easy methods to cancel an interview e mail

When you’ve got accepted a job provide with one other firm it’s well mannered {and professional} to promptly cancel any forthcoming  job interviews that you’ve got scheduled.

Discover out easy methods to cancel an interview by way of e mail you probably have already accepted the interview.

Easy methods to reschedule an interview

Typically you simply can’t make an organized interview and it is advisable reschedule it. There are some legitimate causes for this taking place that are fairly acceptable.

Discover out easy methods to reschedule an interview.

Acknowledge, Settle for or Decline the Job Provide

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