Volcano Builders: Distant Administrative & Operations Assistant

Distant Administrative & Operations Assistant (LATAM / Mexico – PST Hours)

Firm: Volcano Builders – Excessive-Finish Residential Building

 

We’re searching for a extremely organized, dependable, and self-managed distant assistant to deal with administrative and operational duties for a U.S.-based development firm. This function is vital to our backend operations. We want somebody who owns their tasks and doesn’t have to be micromanaged.

 

• Handle emails with contractors, distributors, and shoppers (Gmail + shared inbox)

• Ship and observe W9/W8 kinds and subcontractor agreements

• Coordinate with our accountant and bookkeeper (QuickBooks On-line)

• Add and set up contracts, invoices, and receipts in Google Drive

• Monitor contracts signed on paper → scan, digitize, title, add

• Create new tasks in QuickBooks and observe fee schedules

• Onboard new subcontractors (test paperwork, comply with up)

• Reply to consumer questions on group chats rapidly and professionally

• Ship welcome emails and telephone confirmations to new shoppers

• Observe licenses and permits, coordinate with metropolis/architect as wanted

• Put together bodily contract templates (to be printed or used within the subject)

 

• Primarily based in Mexico or Latin America

• Glorious English communication expertise (written + spoken)

• Obtainable full-time throughout Pacific Time hours (830 AM – 4 PM PST)

• Sturdy organizational expertise, follow-up, and a focus to element

• Expertise utilizing:

• Gmail / Google Drive / Google Workspace

• QuickBooks On-line (or capability to be taught rapidly)

• Scanning and importing paperwork

• WhatsApp, Monday.com, or different staff communication instruments

 

• Hourly charge: $7–$10 USD/hour relying on expertise

• Paid bi-weekly by way of Sensible or Payoneer

• Lengthy-term, steady function with room to develop for those who’re dependable

 

 

Ship the next to: [bar@volcanobuilders.com]

1. Quick video (1 min) introducing your self

2. Resume

3. Why this job is best for you

4. Your availability and hourly charge