Estimated studying time: 4 minutes
In case you’ve missed it, we’re doing a collection on productiveness strategies. Our final article was centered on the three/3/3 Technique. I hope you’ll test it out. The thought behind the three/3/3 Technique is to spend 3 hours in your most necessary process, full 3 shorter duties which might be additionally necessary, and the tip with 3 upkeep duties.
The important thing to understanding the three/3/3 Technique is realizing what’s necessary. And that may be a problem when you don’t understand how and what to prioritize. So in the present day, I wish to discuss priorities.
The Eisenhower Matrix is known as after Dwight D. Eisenhower, the 34th President of america. The matrix has two axes: pressing/necessary and 4 quadrants: do, plan, delegate, and delete. That is the place it turns into useful to recollect what pressing and necessary imply.
Pressing means requiring fast motion or consideration.
Vital technique of nice significance or worth.
The Eisenhower Matrix assigns an motion based mostly on whether or not a process is pressing and/or necessary. As an example:
DELETE – Duties which might be each unimportant and never pressing must be deleted. That is going to fluctuate relying in your place, however an instance of a time-wasting exercise is likely to be studying some classes of electronic mail.
DELEGATE – Duties which might be pressing however not essentially necessary could possibly be delegated or assigned to another person. Possibly you don’t have somebody you may “delegate” to per se but it surely’s attainable that duties could possibly be reassigned as a result of it’s pressing.
PLAN – We will have issues which might be necessary to us however not essentially pressing. For instance, strategic planning is necessary however not essentially pressing (as a result of we’ve it on the calendar to do every year).
DO – That is for duties which might be each necessary and pressing. Widespread examples could possibly be an inside disaster or a challenge with an upcoming deadline.
I see the Eisenhower Matrix being useful in asking the questions “Is it necessary?” and “is it pressing?” When we’ve a number of issues on our to-do record, this may help us prioritize and get issues performed. Groups might use the matrix to guarantee that everyone seems to be conscious of priorities. I’ve labored on groups earlier than the place some individuals didn’t understand that one thing was pressing and as quickly as they did, they have been capable of help the group at the next stage.
The draw back of the Eisenhower Matrix could be that some much less pressing and fewer necessary duties get pushed down on the to-do record (and presumably forgotten). Relying on the duty, this might create an emergency later. One of many examples that involves thoughts is pc software program updates. If we push them off, that is likely to be effective for a number of days or possibly even per week. But when we hold pushing them off, there’s an opportunity that we’ll find yourself with a pc downside which might value cash and create delays.
The Eisenhower Matrix is an efficient approach to hold observe of what’s necessary and pressing to get performed. Even when you solely use it to ascertain priorities after which shift to a unique mannequin like the three/3/3 or Pomodoro Approach to work on the precise process. There’s no rule that claims it’s important to use one productiveness instrument and just one. That’s the entire objective of this collection, discover what works greatest for you and your scenario.
Picture captured by Sharlyn Lauby someplace off the coast of Miami, FL
The publish Productiveness Sequence [Part 3]: The Eisenhower Matrix Can Assist Prioritize Duties appeared first on hr bartender.
