Paperwork You Can Use to Confirm I-9 Eligibility

Companies should be certain that all new hires are eligible to work within the U.S. New staff should confirm each their id and their authorization for employment. This verification course of contains Kind I-9

To finish the shape, the worker exhibits you paperwork for id and work eligibility. You because the employer assessment the paperwork and attest that they’re acceptable.

Steps to Full Kind I-9

The strategy of finishing Kind I-9 is in two steps: 

• Step 1: The worker completes Part 1, testifying to (confirming with proof) the paperwork introduced
• Step 2: In Part 2, the employer verifies the paperwork

This strategy of submitting and inspecting paperwork have to be performed instantly after rent. Part 1 ought to be performed no later than the worker’s first day of labor, and the Part 2 examination ought to happen inside three days of the worker’s first day of labor.

Acceptable Paperwork Standards 

The U.S. Customs and Immigration Service (USCIS) lists paperwork which might be acceptable as verification for id and work authorization.

Acceptable paperwork should set up each (1) id of the person and (2) employment authorization. There are three lists of paperwork.

• Record A paperwork are acceptable to establish the employee and likewise to determine work authorization.
• Record B paperwork are acceptable to establish the employee, and
• Record C paperwork are used to determine work authorization.

You might settle for one doc from Record A as a result of these paperwork are acceptable to determine each id and work authorization. If the applicant would not have a doc in Record A, they have to offer you one doc from Record B and one doc from Record C.

The I-9 type doesn’t require an worker to offer a social safety quantity, and it would not require a photograph on id (Record B) paperwork. 

Record A Paperwork

Paperwork which set up each id and eligibility (no extra doc wanted):

• U.S. Passport or U.S. Passport Card
• Everlasting resident card or alien registration receipt card (a “inexperienced card”) (Kind I-551)
• Overseas passport with Kind I-94 or Kind I-94A with Arrival/Departure File, and containing an endorsement to work.
• A international passport containing a Kind I-551 stamp or Kind I-551 printed notation
• Earlier everlasting resident card with signature
• Everlasting resident card with notation, “Signature Waived”
• Employment Authorization Doc Card (Kind I-766). The USCIS started issuing the present card on Could 1, 2017. Some playing cards issued after Could 1, 2017, should still show a earlier format. Each codecs will stay legitimate till the expiration date proven on the cardboard.
• Within the case of a nonimmigrant alien approved to work for a particular employer incident to standing, a international passport with Kind I-94 or Kind I-94A bearing the identical identify because the passport and containing an endorsement of the alien’s nonimmigrant standing, so long as the interval of endorsement has not but expired and the proposed employment just isn’t in battle with any restrictions or limitations recognized on the shape
• Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Kind I-94 or I-94A.

Record B Paperwork

Paperwork which set up id (have to be used with a Record C doc):

• Driver’s license or ID card issued by a U.S. state or outlying possession of the U.S. offered it incorporates {a photograph} or data reminiscent of identify, date of start, gender, top, eye coloration, and tackle
• ID card issued by federal, state, or native authorities companies or entities, offered it incorporates {a photograph} or data reminiscent of identify, date of start, gender, top, eye coloration, and tackle
• Faculty ID with {a photograph}
• Voter’s registration card
• U.S. Army card or draft report
• Army dependent’s ID card
• U.S. Coast Guard Service provider Marine Card
• Native American tribal doc
• Driver’s license issued by a Canadian authorities authority
• For individuals underneath age 18 who’re unable to current a doc listed above: a faculty report or report card; clinic, physician, or hospital report; daycare or nursery faculty report.

Record C Paperwork

Paperwork which set up employment authorization (have to be used with a doc from Record B):

• Social Safety Account Quantity card that’s unrestricted. The cardboard just isn’t acceptable if it has restrictive wording on it: “NOT VALID FOR EMPLOYMENT,” “VALID FOR WORK ONLY WITH INS AUTHORIZATION,” or “VALID FOR WITH ONLY WITH DHS AUTHORIZATION.”
• Consular Report of Start Overseas issued by the Division of State (Kind FS-240)
• Certification of Start Overseas issued by the U.S. Division of State (FORM FS-545
• Certification of Report of Start issued by the Division of State (Kind DS-1350)
• Authentic or licensed copy of a start certificates issued by a state, county, municipal authority, or territory of the U.S. bearing an official seal
• Native American tribal doc
• U.S. Citizen ID card (Kind I-197)
• Identification Card for Use of Resident Citizen within the U.S. (Kind I-179)

What to Test as You Look at Paperwork

• Make certain the applicant’s standing as listed in Part I matches the identification paperwork.
• All paperwork have to be originals, not copies. Copies of paperwork aren’t acceptable. In case you are not sure if a doc is authentic, search for a watermark or seal.
• You may make copies of paperwork, however you will need to return the unique doc to the worker.
• You could hold paperwork in a secure place, to guard worker privateness, and you will need to make copies of paperwork for all staff, not only for some.
• You might not require sure paperwork or categorical a choice for sure paperwork. All paperwork in every checklist are equally acceptable.
• Be sure you enter the entire required data for every doc on the I-9 type, even in the event you hold copies of the paperwork.

How one can Get I-9 Kinds

Earlier than you rent your first worker, make sure you may have a provide of I-9 types readily available. You need to use a number of variations of the shape: 

• The USCIS has a web based possibility that lets you full the I-9 type from a pc.
• You need to use a paper model of the I-9 type. This model just isn’t fillable and have to be printed out. 
• You might be able to discover a paper model of the I-9 type at an workplace provide retailer.