Customer numbers have practically doubled throughout all areas over the previous three years, and desk bookings for greater than three days every week have elevated year-over-year, in keeping with the 2025 Office Index report. The present and coming rise in workplace attendance, particularly amongst new or rare guests, means facility and office leaders want clear signage and constant naming conventions throughout their services.
Why assembly room names are essential
Naming assembly rooms can carry a way of order to the office whereas reinforcing company tradition and branding. The fitting names can spark creativity, foster a way of group, and replicate your organization’s distinctive identification and values. You improve the assembly expertise and create a extra constructive and related work setting. Workers usually tend to really feel engaged and aligned with their colleagues and the corporate’s mission.
Simpler wayfinding and navigation
A well-thought-out naming system improves wayfinding and navigation inside an organization’s services, making it simpler for workers to get the place they should be. When workers and guests can shortly establish and find assembly rooms, it reduces the time spent looking out and minimizes the stress of being late to conferences. For instance, utilizing a logical and intuitive system like “third Flooring Boardroom” or “West Wing Convention Room” makes it clear the place the room is positioned. In a big campus with a number of buildings, you would possibly use a mix of constructing names and room numbers, resembling “Constructing A, Room 101” or “Constructing B, Room 202.”
Improved worker engagement and morale
A great naming system can increase worker engagement and morale by making the office really feel extra private. When assembly rooms are named after themes that echo the corporate’s tradition, values, or native landmarks, workers usually tend to really feel a way of belonging. For instance, a tech firm would possibly identify its rooms after well-known inventors like Edison or Turing, which might encourage workers and remind them of the corporate’s modern spirit.
Alternatively, an organization with a number of places might identify rooms after native cultural icons or landmarks, resembling “Golden Gate” in San Francisco or “Eiffel” in Paris, creating a way of connection to the area people.
Elevated productiveness and effectivity
A transparent and constant naming system can result in elevated productiveness and effectivity by streamlining assembly scheduling and administration processes. When room names are descriptive and useful, workers can shortly decide which room is finest fitted to their wants. For instance, naming a room “Brainstorming Room” clearly exhibits that it’s designed for inventive periods, whereas “Presentation Corridor” means that it has higher audio-visual gear. As a result of the format and facilities are apparent from the identify, it helps workers cut back scheduling conflicts and make sure that conferences are held in probably the most applicable areas. Together with the room’s capability within the identify, for instance “10-Particular person Convention Room” or “50-Particular person Auditorium,” can assist workers make knowledgeable selections about room suitability, resulting in extra environment friendly use of firm assets.
Greatest practices for making assembly room names memorable
Selecting the most effective names for assembly rooms is usually a balancing act between creativity and performance. It is advisable discover names that workers join with by way of a shared firm tradition, however the names must also be immediately comprehensible to first-time guests. Above all, the method is iterative. You may all the time return and replace your system and particular person room names.
Use themes for consistency and branding
Thematic naming can create a constant and cohesive expertise throughout all of your firm’s places, reinforcing your model identification and tradition. For instance, if your organization is within the inventive trade, you would possibly identify your assembly rooms after well-known artists or actions, resembling “Picasso,” “Renaissance,” or “Dali.” This not solely provides a contact of inspiration but additionally aligns together with your firm’s values and mission. For a healthcare firm, you might identify rooms after key well being initiatives or ideas, resembling “Wellness,” “Restoration,” or “Prevention.”
An actual-world instance is Spotify, the place the assembly room names are sometimes music-related, aligning with their model.
On the Stockholm workplace, there’s rooms named after:
- Roxette, good for a musical assembly
- Ace of Base, nice for inventive periods
- Queen, very best for energizing conferences
The system works effectively for smaller collections of rooms, however when making an attempt to call many areas throughout a number of services, it has limitations. The names inform you numerous in regards to the firm’s focus, however they don’t embrace any helpful details about anybody room’s location, making them probably more durable to search out for some guests counting on written directions or hand-drawn “maps.”
Incorporate native landmarks or cultural references
Utilizing native landmarks or cultural references in your assembly room names can add a singular and private contact to your services, particularly for firms with a number of places. For instance, if in case you have a location in San Francisco, you would possibly identify rooms after iconic landmarks like “Golden Gate,” “Alcatraz,” or “Fisherman’s Wharf.” This helps workers really feel extra related to their area people. For a location in Ottawa, you might identify rooms after well-known landmarks or cultural websites like “Parliament Hill,” “Rideau Canal,” or “Nationwide Gallery.” This method also can assist everybody within the group simply establish the situation of a gathering. For instance, if somebody sees {that a} assembly is within the “Parliament Hill” room, they instantly understand it’s happening in Ottawa.
There’s a couple of approach to make use of location names. Airbnb used names from around the globe, together with:
- Eiffel Tower
- Nice Wall
- Colosseum
- Taj Mahal
- Machu Picchu
All these rooms are at their San Francisco headquarters, although, they usually selected them to replicate the spirit of journey and exploration.
Select descriptive, useful names
Descriptive, useful names make it simpler for workers to search out and use the appropriate assembly rooms. For instance, you would possibly identify a room “Brainstorm Room” to point that it’s designed for inventive periods, or “Presentation Corridor” to suggest that it’s outfitted with extra audio-visual gear.
Together with the room’s measurement of capability within the identify, resembling “10-Particular person Convention Room” or “50-Particular person Auditorium,” can assist workers shortly decide if a room is the appropriate one for them, lowering scheduling conflicts and making certain worker maintain conferences in the appropriate areas.
Preserve it easy and memorable
Keep away from overly advanced or obscure names that is likely to be tough to recollect or pronounce. For instance, as a substitute of naming a room “The Enigmatic Nexus,” go for one thing simple like “Nexus Room.” Brief and to-the-point names are simpler for workers to speak and bear in mind, particularly when scheduling conferences or giving instructions. A easy naming system also can assist new workers and guests really feel extra comfy and assured in navigating the ability. Nobody desires to should ask the situation of a room whereas worrying about appropriately announcing the identify.
Use a logical, intuitive system
At giant services, think about using a mix of numbers and letters to create a transparent and arranged system. For instance, “Room A1” or “Room B2.” It’s the identical system utilized in many residential and business buildings. Residence 3D is the fourth from the steps on the third flooring, whereas any with B of their identify are within the basement.
Logical naming methods can assist with wayfinding and make sure that workers can shortly discover the room they want. Together with the ground or space within the room identify can present additional readability. For instance, “third Flooring Boardroom” or “West Wing Convention Room” can assist workers navigate the ability extra effectively. Watch out with relying an excessive amount of on instructions. Guests won’t have an intuitive sense of course, and as soon as inside a constructing they’ve a tough time guessing which course they’re dealing with.
Incorporate worker suggestions and involvement
Involving workers within the naming course of can enhance their sense of possession and engagement with the assembly areas. Take into account operating a naming contest or survey to collect concepts out of your crew. For instance, you might ask workers to counsel names that replicate the corporate’s values, native tradition, or historic significance. This not solely makes the naming course of extra democratic but additionally ensures that the names resonate with the individuals who use the rooms day by day. In some instances, you would possibly discover the rooms have already got unofficial names amongst workers. For instance, “Crimson Sofa” or “Tom’s Outdated Workplace.” If the names are already well-liked, it is sensible to undertake them formally.
Frequently overview and replace
Frequently reviewing and updating your assembly room naming system is crucial to make sure it stays related and efficient. As the corporate grows or adjustments, the naming system might should be adjusted to accommodate new rooms or to replicate new firm values. For instance, if your organization expands to a brand new location, you would possibly have to introduce a brand new theme or set of names to suit the native context. Establishing a suggestions loop the place workers can counsel adjustments or enhancements can assist hold the system dynamic and conscious of their wants. For instance, you might arrange a suggestion field or an internet type the place workers can suggest new names or report any points with the present system. Ongoing engagement can assist preserve a naming system that actually serves the wants of your workforce.
Clever worktech simplifies naming assembly rooms
With a contemporary clever worktech answer, you may shortly and effectively assign and replace room names, making certain that each one workers and guests have entry to probably the most present info. For instance, if you happen to resolve to rename a room from “Brainstorm Hub” to “Innovation Lab,” you can also make the change within the digital calendar, room reserving system, and some other related digital instruments in only a few clicks. With the ability to immediately replace the system helps forestall confusion, making the transition seamless.
Discover ways to maximize worker productiveness with collaborative reserving.
By Erin Sevitz
Erin has 15 years of expertise, together with 10 years in thought management on office administration and the constructed setting. In her present function she oversees groups answerable for worktech insights and interesting Eptura’s 16,000 prospects worldwide. Beforehand she led communications for the Worldwide Facility Administration Affiliation, a worldwide trade nonprofit devoted to skilled growth for office strategists, constructing managers, and company actual property.
