The healthcare market is normalizing, however the alternative stays robust. Healthcare staffing is significantly bigger than it was in 2019, and demand for providers continues. The problem? Capitalizing on that chance effectively whereas laying the groundwork for sustainable development. That’s the place AI in healthcare staffing turns into important for aggressive differentiation.
AI in healthcare staffing isn’t on the horizon—it’s already delivering measurable outcomes for corporations able to take motion. In a market the place healthcare staffing corporations are balancing fewer requisitions, ongoing supplier shortages, and stress to rework digitally, the leaders pulling forward aren’t ready for excellent circumstances. They’re implementing AI strategically, fixing actual issues on the desk degree, and seeing spectacular returns.
Throughout SIA‘s Healthcare Staffing Summit 2025, Catherine Pearson, President of Fastaff, Springboard, and HCS at Ingenovis Well being, and Jonah Rader, President and COO of Linked Well being Care, shared what’s working of their organizations. Their message was clear: AI and recruitment automation are reworking the supplier expertise and driving development in difficult circumstances.
The enterprise case for AI in healthcare staffing
In accordance with the GRID 2025 Business Traits Report: Healthcare Highlight, healthcare staffing corporations predicted AI may save every recruiter 19 hours per week. And what’s extra corporations utilizing AI are 96% extra more likely to develop.
However right here’s what makes this essential: it has turn into more durable to draw and retain healthcare professionals. Supplier satisfaction with staffing corporations has declined as a result of processes are too difficult or take too lengthy. The excellent news? The GRID 2025 Expertise Traits Report: Healthcare Highlight discovered that 75% of suppliers say their expertise with recruitment AI was constructive, and AI can improve supplier loyalty by wherever from 30% to 50%.
“You must meet candidates the place they’re and perceive that folks need issues now,” mentioned Rader. “They need solutions now. They need to have the ability to do their background verify and schedule a telephone display screen with out anyone calling or getting one other random e mail.”
The place AI is being utilized in healthcare staffing right now
Probably the most profitable AI implementations concentrate on particular, high-impact use circumstances. A framework for selecting the place to deploy AI? “What are your main points?” mentioned Pearson. “So I’d say one thing that’s tedious and time-consuming, however not complicated.”
Participating candidates across the clock
Healthcare professionals work nights, weekends, and 12-hour shifts. Conventional enterprise hours don’t work for them. Linked Well being Care makes use of AI and automation throughout the expertise lifecycle to satisfy candidates the place they’re, permitting them to finish duties on their very own time inside their time constraints. Rader shared, “How can we place individuals sooner, get individuals related to the roles sooner, make the method streamlined, after which, clearly, after all, how will you simply drive effectivity to your recruiters and account managers?”
Linked Well being Care makes use of AI mixed with different instruments throughout the expertise lifecycle as a win-win for each suppliers and recruiters. Rader mentioned they’re utilizing AI and automation to “increase on alternatives, increase on [candidate’s] pursuits, after which automate a variety of these processes by way of one system, in order that they’re not getting emails from 4 totally different portals and never having that complicated expertise. On prime of that, it results in recruiters waking up within the morning with extra actionable duties to work on. Even that has offered a variety of alternative to increase on the place we are able to place our clinicians.”
Clever matching and sourcing
Job match stays a essential ache level, particularly when recruiters don’t perceive supplier needs or targets, in keeping with the GRID 2025 Expertise Traits Report Healthcare Highlight. Pearson mentioned, “There are developed options on matching the appropriate candidates to the appropriate jobs the place an LLM has extra refined job scoring primarily based on the prior success charges with these shoppers, since you need your recruiters to believe that in the event that they undergo this well being system versus that, the probability of them getting a proposal is bigger.”
At Ingenovis Well being, they wish to spend much less cash on lower-margin jobs, relying extra on their database quite than job boards, the place prices can add up shortly. Pearson says, “It’s going to the database extra. And with that, in 2025 up to now, we’ve elevated the variety of placements when individuals supply on their database by 200%.”
AI-powered candidate screening
Linked Well being Care applied AI-powered screening that engages candidates inside quarter-hour of software, no matter time of day. The outcomes? Rader mentioned, “We’ve seen a 58% completion price from these invitations with a satisfaction rating of 4.73 out of 5. Candidates love the screener. One of many different essential alternatives is that everyone knows clinicians are making use of to 1,000,000 totally different jobs. And so how can we make the most of the tech to increase our recruiters’ capability to put them at a number of locations or a number of states, not simply the one job that they apply for?”
Utilizing AI for paper timesheet processing
Pearson highlighted automating paper timesheet processing as one other use case. “Our candidates care about getting paid precisely and on time,” Pearson defined. “Mess up their paycheck two weeks in a row, and so they received’t be pleased to work for us.”
AI-powered paper timesheet processing extracts the info with guidelines you may arrange, eliminating guide entry, decreasing payroll errors, and accelerating funds to suppliers. Pearson mentioned, “It makes that assessment actually quick, and you’ll eradicate that guide time entry. …It helps streamline that in a simple manner, to only eradicate that a part of the friction.”
The outcomes of utilizing AI converse for themselves
Linked Well being Care has closely adopted Bullhorn Amplify and seen transformative outcomes. “Knowledge enrichment is big. If it doesn’t stay in your database, you may’t act on it. So, we spend a variety of time specializing in knowledge well being and enrichment. We’re saving roughly 200 hours per week on automated duties and enrichment duties, which suggests making the candidate connection to distinctive jobs simpler as a result of it’s all streamlined,” Rader says.
The operational enhancements translate on to enterprise outcomes: “We’ve additionally seen outcomes, particularly during the last two months. Our pre-screen counts, so our recruiters truly speaking to individuals, have gone up over 40% from month to month. We’re seeing longer discuss instances, longer common period telephone requires our recruiters, which suggests they’re not solely higher prioritizing, but in addition having extra significant conversations, and we’re having stronger outcomes. We’ve seen consumer submittals go up about 96% prior to now 45 days. Placements had been up over 35% month over month as nicely. I imagine we’re solely scratching the floor of that chance.”
The AI adoption framework that works in healthcare
Each leaders emphasised that profitable AI adoption in staffing begins with understanding issues on the desk degree and never implementing expertise for expertise’s sake. Pearson mentioned, “Construct cool issues that clear up issues, and they’ll undertake it.” Rader added, “Ask your workforce what’s taking over a lot of their time that they don’t suppose is useful. That’s a terrific place to begin.”
The sensible strategy each leaders suggest:
- Begin small and particular. Establish one or two high-impact ache factors—tedious duties that eat time however don’t require complicated decision-making.
- Centralize your knowledge. If candidate interactions stay throughout fragmented techniques, your AI can’t be taught successfully. The whole lot ought to stream into your ATS to create a single supply of reality.
- Check with a core workforce first. Each leaders talked about utilizing the “SEAL Group Six” strategy—a small group of adaptable recruiters who can check, present suggestions, and assist refine the answer earlier than broader rollout.
- Keep away from dedication bias. Should you’ve invested closely in an answer that’s now outdated or underutilized, forcing adoption received’t clear up the issue. As a substitute, be prepared to pivot and concentrate on instruments that present they assist recruiters be extra profitable.
- Measure what issues. Your KPIs may have to vary. If automation reduces the variety of pre-screens required however will increase placement charges, that’s a win—alter your metrics accordingly.
The human component stays essential
AI in healthcare staffing isn’t about changing relationships. It’s about enabling them at scale. In spite of everything, healthcare professionals nonetheless wish to work with recruiters they belief. Pearson mentioned, “It’s nice that it’s nonetheless a relationship enterprise. The recruiterless mannequin didn’t win through the pandemic. It’s not like ordering an Uber, I’m going to stop my job, and I’m going to work on a 13-week task for much less of a premium than I did earlier than. They nonetheless need these relationships. So from all the things that you simply’re doing with expertise is attempting to assist recruiters foster these relationships…do that work to allow them to get to the recruiter sooner, to allow them to discuss to an individual.”
AI handles administrative burden, qualification screening, and off-hours engagement, in order that recruiters and candidates join, these conversations are substantive and relationship-building.
Your aggressive benefit begins now
The healthcare staffing corporations which can be profitable right now are iterating shortly and making disciplined choices about the place to spend money on digital transformation. Ready round for excellent circumstances or complete AI methods means falling behind. The corporations that begin now—even with small steps—are constructing capabilities that compound over time.
Able to see how AI can remodel your healthcare staffing agency? Study extra about Bullhorn Amplify, our AI-powered resolution designed that can assist you obtain extra placements and higher margins with the identical workforce at bullhorn.com/amplify.
