Hybrid work has made office platforms a part of the enterprise IT spine. These methods combine with id, implement entry insurance policies, generate compliance data, and function throughout giant, distributed environments. When a platform sits this shut to core methods, the unsuitable determination introduces threat and technical debt that’s tough to reverse.
Worktech shortlisting should begin with technical validation, not function comparisons. Identification structure, provisioning, auditability, and information retention decide whether or not a platform can deploy shortly, scale securely, and face up to safety and compliance scrutiny.
IT leaders who validate these necessities early cut back friction, keep away from late-stage blockers, and shortlist with confidence.
Key takeaways
- Identification and compliance readiness dramatically shortens deployment timelines
- Sturdy audit trails and information retention insurance policies cut back operational and regulatory threat
- Unified worktech platforms simplify governance in comparison with disconnected level options
Why IT readiness issues earlier than evaluating worktech platforms
Hybrid work has reworked office know-how from a services software right into a core enterprise system. These platforms now contact id, entry, compliance, information governance, and safety — far past the scope of conventional office operations.
The largest threat for IT isn’t deciding on the unsuitable function set. It’s approving a platform that can’t meet enterprise id and governance requirements at scale.
Groups that assess IT readiness early keep away from frequent blockers equivalent to:
- SSO limitations
- Incomplete or fragmented audit logs
- Unclear or inadequate information retention insurance policies
- Disconnected modules that behave like separate merchandise
This early diligence additionally helps IT distinguish between actually unified platforms and distributors that depend on loosely related instruments.
Office Index insights present that enterprise patrons are more and more consolidating office know-how to scale back threat, enhance visibility, and simplify administration. That shift places IT squarely on the middle of the shopping for determination.
How Actual Organizations Validate IT Readiness — and Win
Arup: Creating Consistency Throughout 80 World Websites
A robust instance comes from Arup, which unified fragmented office administration throughout 80 international websites utilizing Eptura options. By standardizing on Serraview by Eptura for house administration and Eptura Customer for verify‑ins, Arup eradicated inconsistent processes and disconnected information sources.
The outcomes converse on to the worth of unified administration and powerful governance:
- Extra environment friendly house utilization
- Improved collaboration throughout areas
- Increased worker satisfaction
- Clearer visibility by unified reporting
Arup’s expertise exhibits how a single platform with constant id, auditability, and administration dramatically reduces operational threat — precisely what IT groups intention to validate throughout shortlisting.
Met Workplace & a World Biotech Producer: Information Visibility That Drives ROI
One other instance comes from the Met Workplace and a world biotech producer, each of which leveraged Eptura analytics to enhance utilization by 30% and minimize double bookings by 90%.
These outcomes weren’t simply operational wins — they had been governance wins. Unified information visibility enabled:
- Stronger audit trails
- Clearer compliance readiness
- Higher actual property determination‑making
- Diminished threat from inconsistent or incomplete information
Their outcomes reinforce a core reality: platforms with unified information and constant retention insurance policies ship measurable ROI whereas strengthening IT‑pushed governance.
What enterprise IT ought to validate earlier than shortlisting distributors
The desk under outlines the non-negotiable technical necessities IT groups ought to validate earlier than demos or proofs of idea. These standards assist separate enterprise-ready platforms from instruments that wrestle at scale.
| Requirement | Why It Issues | Vendor Questions |
|---|---|---|
| Single Signal-On (SSO) | Ensures safe entry, centralized authentication, and person lifecycle management | Which id suppliers are supported? Is SSO enforced throughout all modules? |
| SCIM provisioning | Automates person creation, updates, and deprovisioning | How are function modifications dealt with? Is deprovisioning real-time? |
| Function-based entry management | Prevents over-permissioning and reduces inner threat | Can roles be personalized by division, location, or operate? |
| Audit trails | Helps compliance, investigations, and operational transparency | Are logs immutable? How lengthy are they retained? |
| Information retention insurance policies | Aligns with regulatory and inner governance necessities | Can retention guidelines differ by information kind or area? |
| Unified administration | Reduces complexity and ongoing IT overhead | Is admin configuration centralized or cut up throughout merchandise? |
Why unified platforms change the governance equation
Many office options seem enterprise-ready on the floor however depend on a number of underlying merchandise with separate admin fashions. This creates hidden complexity for IT groups liable for id, entry, and compliance.
A unified worktech platform simplifies governance by:
- Making use of SSO and SCIM constantly throughout all capabilities
- Sustaining a single audit path reasonably than fragmented logs
- Imposing retention insurance policies centrally as an alternative of per module
- Decreasing integration upkeep and safety evaluation overhead
Run this 6-point IT readiness verify earlier than vendor demos
Earlier than scheduling demos, IT groups ought to verify inner alignment on the next:
- Identification supplier requirements and enforcement necessities
- SCIM maturity and person lifecycle automation expectations
- Required audit log scope and retention intervals
- Information residency and regional compliance obligations
- Function granularity wanted throughout groups and areas
- Choice for unified versus multi-vendor architectures
Having these solutions upfront permits IT to judge distributors shortly and confidently.
Transfer ahead with confidence
Enterprise worktech platforms ought to strengthen safety and governance, not introduce new dangers. A transparent IT readiness framework helps groups shortlist distributors that align with id requirements, compliance necessities, and long-term platform technique.
E-book a technical session to evaluation your IT readiness and see how Eptura helps enterprise-grade id, governance, and unified administration.
Regularly requested questions
By Erin Sevitz
As Vice President of Content material and Buyer Advertising at Eptura, Erin Sevitz oversees groups liable for offering worktech insights and interesting 25 million Eptura customers worldwide. With over 10 years in thought management on office administration and the constructed setting, Erin brings deep business information to her function. Beforehand, she led communications for the Worldwide Facility Administration Affiliation, a world nonprofit devoted to skilled improvement for office strategists and constructing managers, and served as editor in chief for IFMA’s FMJ journal.
