Development doesn’t at all times imply shopping for larger buildings or signing new leases. For a lot of organizations, enlargement can imply supporting extra staff, purchasers, and operations throughout the similar actual property footprint.
By combining office optimization, versatile workplace area methods, and the newest office know-how, facility groups will help firms scale with out including sq. footage.
The result’s a better, extra agile office that helps rising success.
Key takeaways
- Development doesn’t at all times require extra space. Facility managers assist organizations broaden by maximizing using present actual property by means of area utilization evaluation, hybrid scheduling, and repurposing underused areas
- Flexibility and know-how drive effectivity. Methods like hoteling, desk sharing, and workplace design, supported by office know-how, enable firms to adapt rapidly whereas retaining prices beneath management
- Hybrid work can help each area administration and workforce flexibility. Many staff desire versatile schedules, and adopting hybrid insurance policies will help organizations optimize workplace area, whereas sustaining a optimistic expertise
Supporting enterprise enlargement with out increasing footprint
The belief that enterprise progress requires extra bodily area is rapidly changing into outdated. Rising actual property prices, the widespread adoption of hybrid work fashions, and rising strain to fulfill vitality effectivity targets are pushing organizations to make higher use of the area they have already got. In actual fact, over 40% of firms are redesigning their places of work to be extra space-efficient, shifting away from particular person workstations towards collaborative environments, in accordance with Gartner. The development displays a broader transfer towards smarter area utilization and long-term value financial savings.
Facility professionals now give attention to:
- Area utilization evaluation: Utilizing office knowledge to establish underused areas and reconfigure them for higher-value work
- Versatile workplace area design: Shifting from devoted desks to activity-based environments that accommodate a number of capabilities in the identical sq. footage
- Office know-how adoption: Leveraging office options and built-in platforms for reserving, monitoring, and optimizing area in actual time
On common, firms solely use 50–60% of their accessible workplace area every day, making office optimization a essential technique for supporting progress with out enlargement.
Methods for good scaling
Facility managers oversee area and office reources, equipping them to align enterprise progress targets with real-world office constraints. By making use of the proper instruments and approaches, they’ll drive firm enlargement with out the necessity for extra sq. footage.
Area planning and office optimization
With the proper planning instruments, facility groups can design adaptable floorplans that evolve as enterprise wants change. In actual fact, Eptura’s 2025 Office Index report reveals that 85% of enterprise leaders plan to make use of knowledge to tell their office technique, underscoring the shift towards data-driven selections.
Versatile seating, modular furnishings, and shared areas enable firms to accommodate fluctuating occupancy. Pairing this with area administration software program offers leaders data-driven insights into occupancy tendencies and progress alternatives.
Hoteling and desk sharing
As a substitute of assigning each worker a everlasting desk, hoteling fashions enable workers to order workstations when wanted. This method is essential, as Eptura’s knowledge reveals that 40% of booked desks are by no means truly used, a phenomenon often called “ghost bookings.”
Hoteling reduces this wasted actual property and permits firms to help bigger groups with fewer desks. It additionally creates a extra dynamic workplace tradition, the place area adapts to duties fairly than remaining static.
Optimize hybrid work to unlock progress
Hybrid schedules imply fewer staff are within the workplace on the similar time, releasing up sq. footage for collaboration zones, consumer areas, or wellness areas. Reflecting this development, Eptura’s Office Index notes a 23% enhance in using collaboration areas year-over-year. Facility managers can use occupancy knowledge to align scheduling with capability, making certain versatile workplace area at all times matches demand.
Retrofitting and repurposing area
As a substitute of leasing new flooring and even total buildings, organizations can retrofit present infrastructure and repurpose underutilized areas. For instance, a big, seldom-used boardroom would possibly develop into a multi-use mission hub.
Whereas small assembly rooms for 2 to 4 folks presently present the highest utilization fee at 36%, many organizations are additionally discovering a shift in how their staff use workplace area.
With hybrid scheduled, staff usually commute in specifically for collaboration, crew initiatives, and client-facing work fairly than particular person duties. This development means cimpanies might have to steadiness the demand for smaller huddle rooms with a rising want for bigger, extra versatile assembly areas.
Changing a big room into a number of smaller ones could be a extremely efficient technique. Equally, cupboard space could possibly be reworked into modern labs or wellness rooms.
Facility groups help firm enlargement in each business
Each group desires to develop, however not each firm desires, or is ready, to extend its bodily footprint. Facility groups can help firm enlargement by making certain that the area already accessible is optimized and versatile. From hoteling packages to hybrid scheduling and repurposing underutilized areas, facility managers create workplaces that scale alongside enterprise progress.
Organizations efficiently scale by making each sq. foot smarter, not simply by including extra sq. footage.
Incessantly requested questions
By Amanda Meade
Amanda Meade is a content material creator at Eptura, specializing in office expertise, assembly productiveness, and rising tendencies in workspace planning and customer administration. With a background in content material advertising and search engine optimisation, she crafts clear, actionable content material that helps groups work smarter by means of in-office collaboration. All through her profession, Amanda has labored throughout industries, together with residence providers, healthcare, actual property, and SaaS, creating a singular skill to distill advanced subjects into sensible insights.
