Doc administration software program helps Australian companies retailer, organise and share recordsdata securely. Listed here are 5 high instruments constructed for higher doc management.
Paper-based recordsdata, clunky shared drives and limitless e-mail chains gradual groups down and create compliance dangers—particularly for cellular or regulated workplaces.
The precise doc administration software program retains every little thing organised, accessible and safe.
That can assist you make the proper decide, I’ve reviewed the 5 greatest doc administration software program in Australia and in contrast their key options.
Our High Picks
-
Finest all-in-one doc administration software program
-
Good for skilled service companies
-
Good for compliance-heavy industries
Why belief us?
Our crew of unbiased software program reviewers follows strict editorial pointers, and our methodology is evident and open to everybody.
See our full methodology
What to Look For in a Doc Administration Software program in Australia
When evaluating one of the best doc administration software program in Australia, I targeted on options that really make a distinction in actual enterprise settings.
Should-have core options
- Cloud storage: Retailer your paperwork securely on-line and guarantee they’re accessible from anyplace.
- File organisation: Create folders, use tags and hold every little thing neat and searchable.
- Entry management: Handle who can view, edit or share particular paperwork.
- Model historical past: Observe edits and return to earlier variations when wanted.
- Search operate: Rapidly discover recordsdata utilizing names, key phrases or filters.
Usability options
- Cell entry: Use the software program out of your cellphone or pill on the go.
- Easy interface: Take pleasure in a clear, user-friendly format that doesn’t require coaching.
- Affordability: Profit from pricing that fits small to mid-sized Aussie companies.
Further options that make on-line doc administration software program actually nice
- Collaboration instruments: Let a number of individuals view or edit recordsdata collectively in actual time.
- Audit path: Log each motion on a doc for full accountability.
- Workflow automation: Arrange approval processes or recurring reminders.
- Integrations: Join with CRMs, e-mail, accounting software program and extra.
- Compliance assist: Take pleasure in built-in options that provide help to observe Australian privateness legal guidelines.
The 5 Finest Doc Administration Software program in Australia of 2025
-
Connecteam — Finest all-in-one doc administration software program
Connecteam is a mobile-first platform that mixes doc storage, coaching, process administration and workflows right into a single app.
Why I selected Connecteam: It provides a whole, mobile-friendly doc administration system constructed right into a broader worker operations toolkit. This implies it’s best for companies desirous to centralise employees paperwork, workflows and compliance with out juggling a number of platforms.
Safe doc storage and good compliance management
Connecteam provides a safe doc library the place you possibly can add insurance policies, certificates, licenses, employees paperwork and extra—all organised by tags or roles. You management who sees what with role-based permissions and might set expiration dates on paperwork like coaching certifications.
I appreciated that the system routinely flags expiring recordsdata, serving to you keep compliant with out guide monitoring. Plus, the built-in controls (and different safety measures) assist assist widespread safety requirements round doc entry and retention.
Customized digital kinds and approval workflows
The digital kinds builder is considered one of Connecteam’s strongest instruments. Alongside simple doc creation, you possibly can construct customized digital kinds utilizing dropdowns, checkboxes, free-text fields, picture uploads and digital signatures. Plus, you should utilize them for incident experiences, checklists or job-specific workflows.
I admire the flexibility to set off multi-step approvals. For instance, say an worker submits a purchase order request type. It’d first go to their supervisor for approval, then routinely to the finance crew for last sign-off. Every step is tracked, and approvers get notified proper within the app.
For vital insurance policies, you possibly can require worker acknowledgment and monitor who’s learn what, with full audit logs for accountability.
Centralised coaching content material and crew information
You possibly can assign onboarding paperwork, coaching modules or reference supplies to staff based mostly on their roles. I appreciated how content material—like movies, manuals and quizzes—may be bundled into structured studying paths, and coaching may be tracked in real-time.
For ongoing assist, the firm information base acts as a mobile-accessible wiki the place groups can search and entry up-to-date SOPs, guides or directions within the discipline.
Process-based doc supply and monitoring
You possibly can connect paperwork on to jobs, duties or checklists—so staff all the time have the proper context. I discovered it useful that you could embody directions, hyperlink kinds and monitor completion from a central dashboard.
File sharing is seamless inside these duties: Groups can entry the precise paperwork they want, after they want them. And if there’s any confusion, I like that crew members can use Connecteam’s built-in, on-line crew chat to make clear issues in actual time—no switching platforms or chasing emails.
Moreover, Sensible Teams guarantee every particular person receives solely what’s related based mostly on their function, crew or location. These teams replace routinely based mostly on worker profile particulars, so when somebody modifications groups or job titles, they’re immediately added to (or faraway from) the proper group—no guide updates required.
Cell entry, uploads, and cloud integration
Connecteam is constructed mobile-first, so staff can scan, add and examine paperwork from anyplace—even utilizing their cellphone cameras. I appreciated the push notifications for document-related duties, like pending e-signatures.
Moreover, Connecteam integrates with platforms like Google Drive, Dropbox and OneDrive, making doc administration software program integration easy for groups already utilizing cloud storage. You possibly can handle the whole doc lifecycle without having a desktop or switching apps.
Way more past doc administration
Past doc dealing with, Connecteam consists of worker scheduling, GPS time monitoring, process administration, an worker listing, surveys, recognition instruments and extra.
Key Options
- Doc library
- Digital kinds with e-signatures and conditional logic
- Coaching and onboarding
- Information base with limitless storage
- Process-linked doc workflows
- Sensible Teams and cloud storage integrations
Professionals
- Cell-first, field-ready answer
- All-in-one platform
- Actual-time alerts
- Free for small groups
Pricing
Free-for-life plan obtainablePremium plans begin at $29/month for 30 customers
-
SuiteFiles — Good for skilled service companies
SuiteFiles is a cloud doc administration software program in Australia constructed to simplify file dealing with, approvals and shopper collaboration. It’s tailor-made for companies utilizing Microsoft 365 and Xero.
Why I selected SuiteFiles: I picked SuiteFiles as a result of it’s purpose-built for skilled service companies like accountants, consultants and authorized professionals.
Microsoft 365 and Xero integration
SuiteFiles shines when paired with Microsoft 365 and Xero—it’s constructed to stay inside your current tech stack. You possibly can create, edit and handle recordsdata immediately out of your SharePoint setting. SuiteFiles offers the construction, tagging and permissions that Microsoft lacks out of the field.
I appreciated the way it handles folder automation utilizing Xero shopper knowledge—new purchasers routinely get a clear, constant file construction with out guide setup. This works particularly effectively for organising monetary paperwork and supporting duties like bill processing and accounts payable workflows. It saves actual time for companies juggling lots of of purchasers.
SuiteFiles works greatest in case you’re already all-in on Microsoft 365. For those who’re not, I feel the setup feels clunky and overly depending on Microsoft’s backend.
Shopper portal
SuiteFiles features a safe shopper portal the place you possibly can share paperwork, request signatures and talk. I admire the way it lets purchasers add recordsdata on to designated folders. It retains the back-and-forth clear and centralised.
Doc search, enhancing, and PDF instruments
Search in SuiteFiles works effectively sufficient—you possibly can find recordsdata by title, date or kind, plus edit paperwork immediately in Workplace On-line. I cherished the built-in PDF instruments that allow you to evaluate, annotate and merge recordsdata without having a third-party device.
What customers say about SuiteFiles
The benefit of discovering paperwork. The benefit of e-mail templates, the convenience of signing and getting signatures.
I dislike that you simply can not open pdf’s correctly and spotlight notes and leaves feedback the way in which you usually would when opening them out of your drive.
Key Options
- Microsoft 365 and Xero integration
- Shopper portal
- File versioning
- Electronic mail-to-folder submitting
Professionals
- Constructed for Aussie accounting and authorized companies
- Robust folder automation
Cons
- Clunky outdoors Microsoft 365
- Primary search and UI
Pricing
Begins at $230/month when billed yearly; consists of as much as 10 customers; additional customers $23/person/month
Trial: Sure — 14 days
Free Plan: No -
Momentum QMS — Good for compliance-heavy industries
Momentum QMS is a top quality and doc administration system designed to fulfill strict compliance and regulatory wants.
Why I selected Momentum QMS: I selected this device as a result of it’s constructed particularly for Australian industries the place compliance isn’t non-obligatory—like pharma, biotech and superior manufacturing. Plus, native assist and versatile internet hosting make it a robust match for companies with strict IT or knowledge residency wants.
Doc management and approval workflows
One factor I appreciated straight away was how tightly managed doc lifecycles are. You possibly can assign evaluate cycles, set multi-step approvals and implement model management throughout groups.
It’s clearly designed with auditors in thoughts—nothing will get modified or launched with out a correct path. I discovered the change management course of particularly detailed, which is nice for regulated groups. For instance, if an SOP wants updating, the system guides you thru approvals, tracks the modifications, and makes positive every little thing is reviewed and documented correctly.
Compliance and audit readiness
Momentum QMS focuses closely on assembly requirements like ISO 9001 (worldwide high quality commonplace), GMP (Good Manufacturing Follow) and TGA (Therapeutic Items Administration) necessities. I discovered its built-in audit path and coaching file administration helpful for demonstrating compliance at any level.
There’s even a validation toolkit that guides you thru system checks to fulfill validation necessities, which exhibits its severe roots in high-regulation environments.
Nonetheless, it’s not very intuitive for customers with out compliance backgrounds—it assumes you already know what you’re doing.
Coaching and doc acknowledgements
The system enables you to assign paperwork as a part of coaching, monitor who’s learn what and observe up routinely. I appreciated this function as a result of it connects doc updates with employees coaching—it’s not only a checkbox train however precise record-keeping.
What customers say about Momentum QMS
The platform’s ease of configuration and adaptableness to enterprise necessities is great.
The deployment was not arrange in a approach that’s appropriate with excessive availability deployment and ease of improve for safety patches and underlying infrastructure upgrades.
Key Options
- Doc lifecycle management
- SOP and coverage administration
- Audit trails
- Coaching project and monitoring
Professionals
- In-built Australia for native rules
- Robust audit and compliance instruments
Cons
- Dated interface
- Steep studying curve
Pricing
Contact vendor for value
Trial: Sure
Free Plan: No -
ELMO — Good for HR-integrated doc workflows
ELMO Software program is a cloud-based HR platform that features doc administration options tightly built-in with onboarding, compliance and worker lifecycle workflows.
Why I selected ELMO Software program: I picked ELMO as a result of it’s not only a DMS—it’s an HR platform with built-in doc dealing with. It’s best for companies that want contracts, insurance policies and compliance docs tied on to employees information and onboarding processes.
HR-integrated doc workflows
What stood out to me is how seamlessly paperwork are tied into the HR movement. As an example, you possibly can hyperlink contracts, certifications and insurance policies on to worker profiles.
It really works effectively for industries with recurring compliance updates—assume healthcare, aged care or training. That stated, in case you’re searching for simply standalone doc storage, this would possibly really feel too HR-centric.
Coverage distribution and acknowledgement monitoring
ELMO makes it simple to push out up to date insurance policies and guarantee staff learn and acknowledge them. I discovered the automated reminders and dashboard monitoring actually helpful—it helps managers hold a transparent audit path with out having to chase individuals down. The monitoring is dependable and works effectively for HR use instances.
Onboarding doc automation
Contracts, tax kinds, ID necessities—every little thing is triggered routinely as soon as somebody is added as a brand new rent. This reduces admin time and ensures consistency. I like that employment contracts may be reviewed and signed from any machine, which makes the whole movement really feel seamless.
Though I appreciated the clear format, I discovered some modules lacked deeper performance. As an example, there’s no technique to monitor expiry dates on paperwork like certifications, which may very well be a downside for compliance-heavy groups.
What customers say about ELMO Software program
This software program retains me updated with the coaching and growth necessities of my organisation.
The modules typically don’t mesh effectively with one another, there’s no app and the system feels outdated and data is saved in a number of completely different locations and might take some getting used to.
Key Options
- HR doc workflows
- Coverage distribution and monitoring
- Onboarding doc automation
- Native compliance assist
Professionals
- Robust HR-document hyperlink
- Native AU assist and compliance focus
Cons
- Not for common doc use
- Restricted flexibility outdoors HR
Pricing
Contact vendor for pricing
Trial: No
Free Plan: No -
M-files — Good for metadata-driven doc administration
M-Information is a robust doc administration system that makes use of metadata (descriptive tags like shopper title, doc kind or standing) as a substitute of folders to organise and handle recordsdata.
Why I selected M-Information: With its distinctive metadata-driven strategy to doc administration, it’s best for compliance-focused groups that want extra construction and search energy than conventional folder programs permit. Plus, in Australia, it’s backed by sturdy native companions—like Upstream.
Metadata-based file organisation and search
M-Information doesn’t depend on folders. As an alternative, paperwork are sorted and located utilizing metadata (tags) like doc kind, shopper title, challenge ID or approval standing. I discovered this mannequin helpful when you get the cling of it—it means you don’t want to recollect the place one thing is saved, simply what it’s.
M-Information additionally has the most effective search features I’ve seen in a DMS. As a result of each file is tagged, you possibly can pull up paperwork immediately by typing in key phrases, dates, or challenge references. It does take a little bit of upfront planning to outline the proper tags and templates, however as soon as set, it’s quick and intuitive for everybody to make use of.
Model management
I additionally appreciated the versioning system—it routinely tracks each change and allows you to examine or roll again variations simply. You possibly can see a full historical past of each doc, together with who edited it, when, and what modified.
I like that you could open 2 variations facet by facet for comparability, which is very useful throughout audits or evaluations. Every model is saved as a separate occasion, so there’s no threat of shedding older knowledge. It is a main plus for authorized, finance or quality-focused groups that should keep tight information over time.
Workflow automation and permissions
M-Information enables you to construct customized workflows—for instance, routing paperwork for approval, assigning duties or flagging overdue recordsdata. I like that permissions may be tied on to metadata, so entry can change routinely based mostly on doc standing or person function.
Whereas M-Information is highly effective, it’s not plug-and-play. It takes setup, coaching and a transparent metadata technique to make use of successfully. Groups that desire folder-based programs could battle with the shift.
What customers say about M-Information
M-Information enhances compliance of paperwork.It’s easy to entry paperwork anytime throughout a number of gadgets.
Missing in customizations. No perpetual license.
Key Options
- Metadata-driven file organisation
- Superior doc search
- Model management
- Workflow automation
Professionals
- No folder chaos—every little thing is tag-based
- Native AU assist by way of resellers
Cons
- Advanced setup and automation
- Clunky cellular expertise
Pricing
Contact vendor for value
Trial: Sure
Free Plan: No
Examine the Finest Doc Administration Software program in Australia
What Is Doc Administration Software program in Australia?
Doc administration software program (DMS) is a digital device that helps people and companies retailer, handle and monitor their paperwork in a single central place—normally within the cloud.
As an alternative of counting on paper recordsdata, e-mail chains or messy desktop folders, you should utilize a DMS to hold every little thing organised and searchable. This implies you possibly can shortly discover what you want, share recordsdata securely and cut back the danger of shedding vital info.
For Australian companies, doc administration software program additionally helps with compliance, particularly with native privateness and knowledge retention legal guidelines. It makes it simpler to manage who can entry delicate recordsdata, hold information of edits or modifications and shield knowledge from being misplaced or stolen.
Whether or not you’re a small enterprise proprietor, a distant employee or half of a big crew, a DMS makes dealing with paperwork extra environment friendly, safe and stress-free.
How Does Doc Administration Software program in Australia Work?
A DMS provides companies a central platform the place they’ll add, organise, entry and share recordsdata—normally by a web-based dashboard or app.
Managers or admins can begin with the software program by establishing folders, person roles and permissions. They will add paperwork in bulk, create classes or tags and determine who can view or edit every file. The software program may allow them to arrange workflows, like approval chains or computerized reminders for doc evaluations.
For crew members or employees, it’s easy to make use of. They log in and seek for the paperwork they want utilizing key phrases or filters. Then, they’ll view, obtain or replace them based mostly on their permissions.
Modifications are tracked routinely, so everybody is aware of who did what and when. Some instruments additionally permit customers to touch upon paperwork, fill out kinds or collaborate in actual time—making it simpler to get work accomplished with out limitless e-mail threads or printing.
The Advantages of Doc Administration Software program in Australia
Let’s take a better take a look at the important thing advantages of utilizing doc administration software program for Australian companies.
Save time and enhance crew productiveness
With every little thing saved in a single place and simple to seek out, groups spend much less time trying to find paperwork and extra time getting work accomplished. Companies, particularly these with distant or hybrid employees, profit from on the spot entry to recordsdata—regardless of if their staff are in Australia or elsewhere. This implies fewer delays, much less duplication of labor and sooner decision-making throughout departments.
Enhance knowledge safety and compliance
Australian corporations should observe strict privateness legal guidelines just like the Privateness Act and industry-specific rules (e.g. authorized, finance, healthcare). Doc administration software program helps by providing safe storage, entry controls and audit trails. You possibly can see who accessed what and when—best for inside audits or responding to authorized or shopper inquiries.
Scale back paper use and storage prices
By going digital, you possibly can drastically cut back the necessity for bodily storage. This not solely saves on workplace house but additionally cuts down on printing, submitting and courier prices. It’s a easy technique to transfer in direction of sustainability objectives whereas decreasing overhead.
Help distant and versatile work
With cloud-based entry, your crew can earn a living from home, on-site or anyplace in between. A DMS makes it simple to remain linked and productive—whether or not what you are promoting is a development agency needing web site plans in actual time or a regulation workplace reviewing contracts from court docket.
Make collaboration simpler
A number of individuals can view or work on a doc with out sending numerous emails forwards and backwards. With real-time updates and model management, groups can work extra easily, avoiding confusion and errors. Doc exercise monitoring additionally offers helpful insights into who’s engaged, what’s pending and the place processes could also be slowing down.
How A lot Does Doc Administration Software program in Australia Price?
Doc administration software program in Australia is normally priced per person, per 30 days. Most platforms supply tiered plans based mostly on options, storage, and crew measurement.
For instance, SuiteFiles begins at A$30–$50 per person/month, whereas compliance-heavy instruments like Momentum QMS, ELMO Software program and M-Information require you to contact the seller for a customized quote, which regularly means larger prices for setup and ongoing use—particularly for mid-sized or rising groups.
Compared, Connecteam provides a much more reasonably priced choice, particularly for small companies. Its Small Enterprise Plan is 100% free for as much as 10 customers, which is uncommon on this class. Even its paid plans begin at simply $29 USD/month for as much as 30 customers, making it a robust worth play with extra instruments bundled in—like digital kinds, doc storage, process administration and coaching.
The Backside Line On Doc Administration Software program in Australia
Managing paperwork manually—or throughout scattered platforms—results in wasted time, missed deadlines and compliance complications. Whether or not you’re in a regulated {industry}, operating a busy crew within the discipline or just attempting to adjust to the Privateness Act, having a dependable, centralised system for storing, file sharing and document-tracking is crucial.
If what you are promoting wants dependable, mobile-friendly and safe doc administration software program in Australia, I feel Connecteam provides one of the best worth—particularly for rising groups or small companies. With a free plan for as much as 10 customers, it’s a no brainer for small companies and rising groups alike.
